Documents required for licensing
| Particulars | Requirements | Warehouse Operator | Depositor |
|---|---|---|---|
| Registration | VAT Registration/Certificate | Yes | Yes |
| Registration | Sales Tax Registration | Yes | |
| Registration | Excise Registration with Central Excise Department (Manufacture of Dutiable goods) | Yes | |
| Registration | Customs Registration | Yes | |
| Registration | Registration certificate issued by the Accreditation Agencies registered with National Cooperative Development Corporation (NCDC) | Customs Registration Yes | |
| Registration | PAN Card | Yes | |
| Registration | TIN Number (Synonymous with VAT and CST registration | Yes | Yes |
| Registration | Profession Tax Certificate (N/A for Delhi) | Yes | |
| Registration | CST Certificate (Now synonymous with VAT/TIN registration) | Yes | |
| Registration | TAN Certificate | Yes | |
| Registration | Import of goods - IEC Number | Yes | |
| Registration | Registration Certificate (Shops and Establishments Act) | Yes | Yes |
| Registration | For Manufacturer Factory Registrations:
SSI (small scale); or
MSME (micro-small-medium); and DIC registration. With local authority: For land location of a production unit, permission from local municipal corporation or other units of the city/district; like BDA or BBMP in Bangalore. |
Yes | |
| Licenses | NOC or warehouse license from the Municipal Corporation or local authority | Yes | Yes |
| Licenses | Factory License (for Karnataka issued by Karnataka, Department of Factories, Boilers, Industrial Safety and Health). | Yes | |
| Licenses | All Vehicle used for transportation to have valid documents (as per Motor Vehicle Act, 1939 | Yes | Yes |
| Insurance | If the stock is Purchased: Transportation and Transit Insurance NOTE: Insurance of imported goods/equipment would need to be arranged on a very selective basis and only for cases where the value of individual shipment is expected to be in excess of Rs. 5 crores. | Yes | |
| Insurance | Statutorily required insurances: Inventory and Goods Insurance (Rule 3 (8), Warehouse Regulations, 2011) Fire Insurance (Rule 3 (8), Warehouse Regulations, 2011) Workmen’s Compensation Insurance/ Employees Liability Insurance (Workmen Compensation Act, 1923) Burglary Insurance (Rule 3 (8), Warehouse Regulations, 2011) |
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| Insurance | Product liability insurance | Yes | |
| Insurance | Inland cargo Insurance (Specifically for covering goods that are transported within the country- a form of Marine Insurance). | Yes | Yes |
| Insurance | Truck Cargo Policy | Yes | |
| Insurance | Stock Throughput Insurance | Yes | |
| Insurance | Insurance Policies: Special fire perils policy (for a value not less than the actual value of the stocks held in storage at a given point of time and if the stocks exceed the limit of insurance cover value/sum insured then warehouseman shall immediately get enhanced the value of sum insured from insurance company otherwise, the warehouse has to bear the cost of un-insured stocks and has to pay to the depositor. In case of loss of stocks). Policy should give details of different stocks with “held in trust” clause. Other risks such as floods and riots, strikes or terrorism shall be covered as an add on policy of special fire perils Theft and burglary policy – The warehouseman has to take this policy on first loss basis and he shall ensure that the policy adequately covers the risks. Misappropriation - The warehouseman shall take policy of covering losses of goods etc. due to fraudulent activities of an employee of warehouse, then the said risks shall be adequately covered. Special fire perils policy (for a value not less than the actual value of the stocks held in storage at a given point of time and if the stocks exceed the limit of insurance cover value/sum insured then warehouseman shall immediately get enhanced the value of sum insured from insurance company otherwise, the warehouse has to bear the cost of un-insured stocks and has to pay to the depositor. In case of loss of stocks). Policy should give details of different stocks with “held in trust” clause |
Yes | Yes |
| Security | Proper and adequate packaging of the goods. | Yes | |
| Security | Ensuring that all goods are transported in a safe manner to the Warehouse | Yes | |
| Security | The goods are to be accompanied with a person who has sufficient skill to handle the goods which also includes unloading from the vehicles and packing the same in the shifts. | Yes | |
| Security | Maintaining proper register of the goods which were unloaded in the warehouse. | Yes | |
| Security | Ensure that a copy of such list of goods are handed over to the warehouse in charge | Yes | |
| Security | Measures for the Warehouse: Well protected boundary walls/barbed wire fencing etc. Gates with appropriate locking arrangements. Entry points & Exit Points guarded by trained security. Security Cabin Gate-Pass to be issues for the goods passing in and out from the warehouse Register for Incoming and Outgoing vehicles, Employees CCTV and/or biometrics systems in place Packing and storage requirements as per Warehouse Manual for Operationalizing of Warehousing (Development & Regulation) Act, 2007 (37- 2007) |
Yes | |
| Standards | All godowns of 25000 MTs or above capacity will be preferably Railway siding godowns and all other godowns should be preferably within 8 Kms. of a Railway goods shed with full rake Railway siding facility. | Yes | |
| Standards | Certificate from Bureau of Indian Standards (BIS)/ CWC/FCI Standards | Yes | |
| Standards | If the warehouse does not have its own arrangement for pest control activity for scientific treatment, assaying of stocks and other activities such as security arrangements etc., then Authority will allow third party agreement with service providers and a copy of such agreements may be obtained by accreditation agency for submission to WDRA | Yes | |
| Standards | FSSAI License/Registration | Yes | Yes |
| Ownership Documents | Proof of ownership (Sale Deed, Tax Receipt, etc.); or | Yes | |
| Ownership Documents | Registered lease Deed (rights with the warehouseman to use the relevant warehouse for the purposes of operating a warehouse) | - | |
| Ownership Documents | Place of business Address Proof of the Company (Title deed/lease deed/rent agreement of the premises, leased or rented out specifically for conducting such business) | Yes | |
| Ownership Documents | Proof of Address/Location of the Manufacturing (If Manufacture) Occupancy Certificate (if claiming Ownership over the manufacturing land) Lease Deed/Rent Agreement (if the manufacturing unit is rented/leased). | Yes | |
| Ownership Documents | Incorporation Documents Incorporation Certification Memorandum of Association Articles of Association |
